Emergency & Rush Purchase Orders
The Purchasing Office understands that periodically your Department will be faced with needing to Rush an Emergency Purchase Order to a Supplier.
These Rush Purchase Orders do not replace the need for Planning for known events and using the normal Requisition process at all times.
But, if faced with an emergency need that failure to react quickly could result in either a Unsafe Situation for our staff or students, a Financial Loss to Kwantlen if immediate action is not taken, or a Negative Impact to Kwantlen's reputation or obligations then the following steps can be taken to Provide a Supplier with a Rush Purchase Order:
Step 1
Contact the Purchasing Office by Telephone 604-599-2060
Step 2
Explain the Reason for the Emergency , as per the above Criteria, along with information as to the estimated cost and supplier that you wish to contact.
Step 3
If approved, Purchasing will provide an Emergency PO # by telephone to you, and will require that you in turn phone this Supplier to give them the PO # (authorization) immediately and coordinate the delivery of this emergency need.
Step 4
Within 2–5 days, Please submit a Requisition marked "Confirmation - Goods - or Services - Received" and clearly print the "Purchase Order Number" on the top-right corner of this Requisition.
