Equipment Loss – Insurance Claim
Working closely with Facilities, the Director Supply Management can Approve, Fund, and Order replacement Equipment lost by Theft, Vandalism, or Damages by Fire, Flood, etc.
All losses must be reported immediately to Security/Facilities. Facilities will conduct an investigation and complete a Kwantlen Security Incident Report, including filing a Report and Obtaining a Police file number. For more information please contact your Campus Facilities Manager, or the Director Supply Management.
Equipment requiring Urgent Replacement in order to maintain Classroom Instructional Equipment or Computers can be "fast tracked" through our system by taking the following steps:
- Notify the Facilities Department: Langley 599.3276, Richmond 599.2676, Surrey 599.2076 and Cloverdale 604-598-6076
- Immediately establish Pricing and Specifications for Replacement Equipment by calling the following staff
- Computers, notify the IET Computer Support Specialist, Joseph Leong, local 2122
- Audio Visual equipment, notify the IET Campus Support Specialist, Brian Stacey, local 2113
- All other equipment, notifiy the Director Supply Management, Scott Gowen, local 2134
- Hand Deliver or Fax 2135 to Purchasing the following:
- Requisition, along with Specifications and Prices
- Note: Organizational Code, Account Code, Authorized Signature "not required" as these need to be done by Director Material Management
- Security incident report
- Note: a copy needs to be obtained from Facilities and provided at the time of submitting requisition in order to avoid delays
- Note: if you need to fax these forms to Purchasing, it is recommended that you also then call the Director at 2134 to discuss the situation and its urgency.
- Other steps
- IET Support Specialists will work with Kwantlen Receiving Dept local 2138 to ensure that K Tag and serial numbers are identified and recorded in Banner Inventory for all lost Computers and Audio Visual Equipment.
- Director Supply Management will record all losses and provide copies of related information to Receiving Dept to record into Banner Inventory.
- Losses over our $3000 deductable will be reported to the Ministry of Finance, Victoria, Risk Management Branch by the Director Supply Management
