Disposal of Surplus Equipment
- Requesting Department to initiate request by email to Director, Supply & Business Services by providing the following information:
- Brief description of item along with Decal # (asset tag)
- Reason for disposal
- Details about condition, age, and current estimated value
- Disposal recommendations or special requests.
- Director Supply and Business Services, in referring to Disposal Guidelines, will review the Common Disposal Options, inform other Departments (ie. IET, Facilities) of this request if necessary, obtain any additional approvals if necessary, and then select the appropriate Disposal Option.
- Director Supply and Business Services will communicate the decision and approval to proceed with disposal of goods with the Surrey Receiving Office.
- Surrey Receiving Office will then notify and work with the Requesting Department to Confirm the Disposal Method, arrange and confirm the Transport of these items, Adjust the Inventory Records, and keep a Record of the Disposal Action taken along with copies of related paperwork, emails, and reciepts.
Note: Issues relating to Disposal Procedure
- Kwantlen Policy E.7 Disposal
- Limited Storage affecting the timeliness of Disposal decisions
- Common Disposal Options: Donation (for current and serviceable computers and teaching equipment) to local Schools or Community Agencies, Auction Firm (immediate delivery or pickup), Landfill (using Surrey Campus Waste Compactor) for Scrap or Obsolete items, or Other Ideas when appropriate.
Note: BC Government Asset Investment Recovery Warehouse
Working closely with the Facilities Department to ensure disposition of surplus furniture is conducted in an environmentally friendly and socially responsible manner, the Supply Management Department is now using the BC Government’s Asset Investment Recovery Warehouse locate at 8307-130 Street, Surrey BC for this requirement.
BC Asset Investment Recovery is responsible for the disposal of surplus tangible assets of the province of British Columbia, including buildings, vehicles, boats, heavy equipment and office furnishings.
Assets managed by this service come from not only provincial ministries, but also a number of other public sector organizations such as the federal government, various municipalities, crown corporations, schools and universities, health authorities, police departments and proceeds of crime.
Providing a one-stop asset shop for the public, there is an opportunity for anyone interested to purchase a broad range of surplus assets. For more information about their public cash & carry sales and their on-line BC Auction website, please visit www.pss.gov.bc.ca/air
