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Exam Proctor

Students with disabilities may need to complete their exams at a different time or location than other students. Proctors are used to supervise all exams that take place outside regular classroom settings to protect the integrity of exam conditions.

Student and Proctor Responsibilities

  • Students are required to follow all instructions given by the proctor during the exam.
  • If the proctor has reason to believe that there is a concern related to the exam, these concerns will be immediately reported to the Disability Advisor.
  • All non-standard exam procedures will be documented in writing by the proctor and immediately reported to the Disability Advisor.

Timelines

  • Students and proctors should arrive 10 minutes prior to the scheduled exam start time and be ready to begin the exam at the designated time. Start and stop times will be strictly enforced. The proctor will report any delay in starting or stopping the exam to the Disability Advisor. The instructor will also be notified.
  • Students arriving 30 or more minutes late will not be permitted to write the exam. The exam will be returned to the instructor.
  • Students are not permitted to leave the room during the first 30 minutes of the exam. If a student leaves the room for any reason during the first 30 minutes, the proctor will record this on the exam and the instructor will be notified.

Discussion (Talking) During Exams

  • Students are not permitted to speak to other students in the exam room during an exam, unless it is part of the accommodation.
  • During designated break times, it is expected that students writing exams will not speak to other students regarding any aspect of the exam.

Breaks

  • For each 1-hour exam period, students are permitted a 5-minute break. Break time is regularly scheduled at the end of each hour, as determined by the proctor. The break is considered to be part of the allotted exam time.
  • The proctor is responsible for supervising break time. During breaks, it is expected that students will not discuss with other students any aspect of the exam. The exam will re-commence promptly after the break.
  • For exams that are 4+ hours in length, a 30-minute break is permitted. The break is to be scheduled midway through the allotted exam time.

Food & Drinks

  • Students may have beverages and snacks in the exam room provided that they are consumed quietly and do not disrupt others. The proctor may request that students wait until the “break” to consume food items.

Jackets, Coats & Bags

  • Jackets, coats and bags, along with books and binders are not permitted near students while in the exam room, unless these items are part of the exam accommodation. The proctor will inform students where to place their personal belongings during the designated exam period before the exam commences. Students are required to empty all contents from pockets on all clothing they are wearing during the exam such as jackets, sweaters etc., and leave items on the shelf provided.

Academic Honesty