Bylaws and Policies
Kwantlen policies are available in PDF
format. You will need Adobe
Acrobat Reader to view the documents on these pages. To expand or
contract each Bylaw & Policy, click on the section name or its
respective
or 
symbol.
Board of Governors and Bylaws
- Bylaws
- 01 - University Board and Officers
- 02 - Powers, Duties and Benefits of the President
- 03 - Meetings of the University Board of Governors
- 04 - Fees
- 05 - Board Conduct and Conflict of Interest
- 06 - Reimbursement of Expenses Incurred by Board Members
- 07 - Honoraria - Rescinded October 1, 2008
- 08 - Amendment of Bylaws
- 09 - Insurance and Indemnification
- 10 - Board of Governors / Oath of Office
Board Polices
- A. Board of Governors Governance Policies
- Section 1 Governance Process
- 1.0 - Global Governance Commitment
- 1.1 - Core Values
- 1.2
- Governing Style and Values
- 1.3
- Board Job Products
- 1.4 - Agenda Planning & Board Meeting Conduct
- 1.5
- Board Members' Code of Conduct
- 1.6 - Board Chair's Role
- 1.7 - Board Committee Principles
- 1.8
- Board Committee Structure and Outside Appointments
- 1.9 - Board Relationship with Senate and the Kwantlen Foundation
- 1.10 - Cost of Governance
- 1.11
- Board Members' Individual Responsibilities
- Section 2 Board-President Linkage
- Section 3 Executive Limitations
- 3.0 - Global Executive Constraint
- 3.1 - Treatment of Students and Customers
- 3.2 - Treatment of Employees
- 3.3 - Compensation and Benefits
- 3.4 - Financial Planning/Budgeting
- 3.5 - Financial Condition and Activities
- 3.6 - Asset Protection
- 3.7 - Emergency President Succession
- 3.8 - External Alliances
- 3.9 - Communication and Support to the Board
- Section 4 Ends Policy
- Appendices
- A - Perpetual Monitoring Schedule for All Policies
- B - Executive Limitations Monitoring Tool for Internal Reports
- C - Board Compliance Monitoring Tool for Section 1 and 2 Policies
- D - Board Direct Inspection Monitoring Tool for Policy 3.9
- E - Board Procedures as Final Appeal Board
- F - History of Policy Manual Changes
- G - Evaluation of the Board as a Group
- Section 1 Governance Process
Administrative Policies
- B. Education
- B.1 - Academic Schedule
- B.2 - Attendance and Performance in Individualized Continuous Intake Programs
- B.3 - Advisory Committees
- B.4 - Final Examinations and Grade Reporting for Courses
- B.5 - Work by Students in Vocational Programs
- B.6 - Partnership Program
- B.7 - Attendance and Performance in Semester and Other Term Based Courses
- B.8 - Credit for Advanced Placement Program Courses
- B.9 - Credit for International Baccalaureate Program Courses
- B.10 - Continuing Education and Contract Services
- B.11 - Replaced by Policy L.11
- B.12 - Program Review
- B.13
- Replaced by Policy L.11
- B.14 - Credit for Prior Learning
- B.15 - Transfer of Articulated Courses from other Post-Secondary Institutions to Kwantlen Polytechnic University
- B.15a - Transfer Credit Approval Process (Attachment to Policy B.15)
- B.16 - Principles of External Alliances
- B.17 - Final Examinations and Overloads
- B.18 - Integrity in Research and Scholarship
- B.19 - General
Education in
Degree Programs
- C. Learner Support
- C.1 - Assessment of Student Eligibility
- C.2 - Legal Requirements for Student Interviews
- C.3 - Please see Policy L.3 (President's Honour Roll)
- C.4 - Confidentiality of Student Records / Files
- C.5 - Please see Policy L.6 (Appeals of Academic Decisions)
- C.6 - Complaints About Instruction, Services, Employees Or University Policies
- C.7 - Number Reserved for Future Use
- C.8 - Plagiarism and Cheating
- C.9 - Standard for Academic Dress at Convocation
- C.10 - Criminal Record Review
- C.11 - University Calendar
- C.12 - Workers' Compensation Board Coverage / Students
- C.13 - Number Reserved for Future Use
- C.14 - Number Reserved for Future Use
- C.15 - Number Reserved for Future Use
- C.16 - Guided Study
- C.17 - Picket Lines / Practicum and Work Experience Students
- C.18 - Admission to the University
- C.19 - Copyright Compliance
- C.20 - Student Evaluation and Grading
- C.21 - Student Conduct
- C.22 - Please see Policy L.4 (Graduation with Distinction)
- C.23 - See Policy L.7, Minimum Academic Standards for Programs in which Letter Grades are Assigned
- C.24 - Student Eligibility for Co-Operative Work Term/Semester
- C.25 - Co-Operative Work Terms
- C.26 - Completion Time Limit for Co-Operative Education Programs
- C.27 - Fees for a Co-Operative Work Term / Semester
- C.28 - Number reserved for Future Use
- C.29 - Application Timelines for University Programs
- C.30 - Assignment of Registration Priority in Open Registration Programs
- C.31 - Please see Policy L.8 (Academic Renewal)
- C.32 - Concurrent Academic Studies
- C.33 - Waitlists for Continuous-Intake Programs
- C.34 - Compassionate Withdrawal
- C.35 - Cultural Diversity and Inclusiveness
- C.36 - Student Access To Interpreting Service
- C.37 - Services for Students with Disabilities
- C.38 - Number Reserved for Future Use
- C.39 - Refunds and Fee Adjustments
- C.40 - Practicum Placements (Work Experiences, Community Agency Visits)
- C.41 - Emergency Response to Inappropriate, Disruptive & Threatening Behaviour
- C.42 - Please see Policy L.5 (Requirements for Graduation)
- D. Information and Educational Technology
- D.1 - Information and Educational Technology Usage
- D.2 - Voice Messaging
- D.3 - Information and Educational Technology Resources
- D.3a - Desktop Computing Standards (Attachment to Policy D.3)
- D.4 - Software Request and Installation in Computer Labs
- D.4a - Novell Student Computer Labs affected by Policy D.4
- D.5 -
BlackBerry® and
Cellular Phone
Requests
- E. Finance & Administration
- E.1 - Office Stationery and Supplies
- E.2 -
Auditors
- E.3 Banking
- E.4 - Development & Distribution of University Operational Policies & Procedures
- E.5 - Legal
- E.6 - Expense Claim Regulations
- E.7 - Disposal of Surplus Equipment
- E.8 - Purchasing
- E.9 - Signing Authority
- E.10 - Communication with the Provincial Government
- E.11 - Management and Investment of Operating Funds
- E.12 - Financial: Annual Expenditure Plan
- E.13 - Financial Structure of Revenue Based Activities
- E.14 - Investment of Endowment Funds
- E.15 - Bookstore
- E.16 - Identification Cards
- E.17 - Insurance - Employees
- E.18 - Insurance - Students
- E.18a - Final Release of Claims
- E.18b - Final Releaseof Claims (Minor)
- E.19 - Honorary Degrees / Awards
- E.20 - Freedom of Information and Protection of Privacy
- E.21 - Emergency Response to Inappropriate, Disruptive or Threatening Behaviour is now located under Policy No. C.41
- E.22 - Travel Risk Reduction
- Indirect
Costs of Research Policy / Procedure
- F. Facilities
- F.1 - Consumption of Alcoholic Beverages & Non-Medical Use of Drugs on College Premises
- F.2 - Student Events Held on College Premises
- F.2a - Application for Student Event (Attachment to Policies F.2 & F.3)
- F.2b - Indemnity Agreement (Attachment to Policies F.2 & F.3)
- F.3 - Student Events Involving the Consumption of Alcohol
- F.4 - Emergency Response Plan
- F.4a - Emergency Response Communication Plan (Attachment to Policy F.4)
- F.5 - Use of University Facilities by External Groups
- F.6 - Smoking
- F.7 - Campus Operations: Normal Operating Hours
- F.8 - Lost and Found Property
- F.9 - Number reserved for future use
- F.10 - Campus Operations: Key Control
- F.11 - Operations: 5-Year Maintenance / Renovations Plan
- F.12
- Unscheduled Campus Closure and/or Cancellation of Classes
- F.13 - Waste Management / Environment
- G. Human Resources
- G.1 - Conflict of Interest
- G.2
- Human Rights Policy / Procedure
- G.3 - Number reserved for future use
- G.4 - Bereavement / Employees and Students
- G.5 - Service Recognition
- G.6 - Leave Without Pay: Regular Employees
- G.7 - Faculty Recruitment
- G.7a - Criteria for Recruitment of Faculty (Attachment to Policy No. G. 7)
- G.7b - Minimum Qualifications / Faculty Positions (Attachment to Policy No. G.7)
- G.7c - Procedural Guidelines for Recruitment of Faculty (Attachment to Policy No. G. 7)
- G.7d - Bias or Conflict of Interest Concerns in the Selection of Faculty (Attachment to Policy No. G. 7)
- G.7e - Candidate Interview Assessment (Attachment to Policy No. G.7)
- G.8 - Reclassification Requests / BCGEU Staff
- G.9 - Processing Staff Requests
- G.10 - Representation by Kwantlen Polytechnic University Employees at Conferences & Related Activities
- G.11 - Employee Exchange/Secondment Leaves
- G.12 - Sick Leave
- G.13 - Workplace Hazardous Material Information System (WHMIS)
- G.14 - Replaced by Policy E.16, Identification Cards
- G.15 - Number reserved for future use
- G.16 - Employment / Students
- G.17 - Number reserved for future use
- G.18 - Recruitment / Support Staff
- G.19 - Recruitment / Non-Posted Auxiliary Support Staff
- G.20 - Administrative Recruitment
- G.21 - Employment Equity
- G.22 - Safety and Health Program
- G.23 - Violence in the Workplace
- G.24 - Confidentiality
- G.25 - Provision of Reference
- G.25a - Consent for Release of Student Information (Attachment to Policy No. G.25)
- G.26 - Job Accommodations for Employees
- G.27 - Research Involving Human Participants
- H. Marketing
- I. Fund Raising
- K. International
- L. Senate
- L.1 - Joint Education Offerings Between Kwantlen Polytechnic University and Other Institutions
- L.2 - Joint Approval
- L.3 - Dean's Honour Roll
- L.4 - Graduation with Distinction
- L.5 - Requirements for Graduation
- L.6 - Appeals of Academic Decisions
- L.7 - Minimum Academic Standards for Undergraduate Programs
- L.8 - Academic Renewal
- L.9 - Essential Skills
- L.10 - Principles for Program Prioritization
- L.11 -
Program and
Curriculum Development
