Frequently Asked Questions
How do I submit an expense claim?
- All Expense Reports (available under Finance Forms) must be approved by an authorized signatory.
- All receipts must be attached for all expenses with the exception of mileage, parking meters, or any per diem amounts. Any amounts listed without a proper receipt will automatically be deducted. Once the receipt is found, the expense may be claimed again on a separate expense form.
- If you have additional questions about your expense report please contact Eva Loskot at local 2367
- Please allow at least two (2) weeks processing time from date of receipt.
NOTE: For those Faculty claiming the $100 Personal Professional Development - please fill out an expense report (available under Finance Forms) with the first line reading "Personal Professional Development $100", attach all receipts and forward to Lorna Gordon, Confidential Assistant, Finance, Langley campus for approval.
Where do I send a supplier invoice?
Forward to Accounts Payable at the Langley Campus for payment noting proper purchase order number and an authorized signature.
I have an invoice but haven't received my goods...
Please notify Accounts Payable and Supply & Business Services immediately.
An invoice was returned to me with an 'Approval Stamp' from Accounts Payable...
An authorized signature is required in order for the invoice to be processed.
I received an invoice with a duplicate attached to it...
Some Supplier Invoices are sent with duplicate copies. We send these to you for your information only. They do not have to be returned to Accounts Payable. However, if you notice an error on the invoice that will affect the total amount due, please contact the Accounts Payable Department so we may take action and have it corrected.
How do I request a Kwantlen cheque?
Please fill out a Cheque Requisition Form. Have it approved by the appropriate signatory and forward to Accounts Payable for processing. Cheque requisition forms are available under Finance Forms.
NOTE: For new or renewal subscriptions, please use the subscription form which can also be found under Finance Forms.
