Pre-Departure Sessions and Checklist
Pre-Departure Session
In supporting you through the exchange process, we require all students to attend a pre-departure session. During these sessions we will go over everything you will need to do before your departure including:
- Partner application process
- Visa process
- Medical insurance
- Cultural Adjustment
These sessions are mandatory for all students going on exchange. Check back at this location for dates, times, and locations of future pre-departure sessions.
Pre-departure Checklist
This list will help make sure you have done everything you need to do before you leave Canada. Make sure to adhere to appropriate deadlines!
To download a copy of the pre-departure checklist here.
- Attend your pre-departure meeting
- Complete your partner university application and submit to the Exchange Office. Specific instructions for your host university application are in your pre-departure package or will be emailed to you. If your application is to be submitted online, be sure to print a copy for the Exchange Office before you submit it
- Choose your courses for exchange and request your letter of permission
- Thoroughly research your host country – learn about the culture and check the DFAIT and International SOS websites
- Submit your Student Mobility Agreement – May 1st for Fall Semester October 1st for Spring Semester
- Get a passport – must be valid for at least 6 months after your expected return date to Canada
- Receive Acceptance Letter from your Partner University
- Apply for your student visa. Contact the consulate for the country to which you will be traveling. Be sure to find out what immigration documents you'll need to enter the country, the application procedure, fees, and lead time required. In addition to a study permit/visa, you may also require an entry visa
- Secure housing as per your host institution’s instructions
- Ensure you have a comprehensive medical and travel insurance plan
- Take care of health needs – get necessary vaccines and a supply of any necessary medications. Contact MSP to let them know you will be out of the country
- Give someone Power of Attorney if necessary to deal with your affairs while you are away. Important if you are getting student loans
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Leave a photocopy of all your important documents with a family member (passport, credit/debit cards, traveler’s cheques, insurance policies, airline itinerary, etc.)
- Apply for any scholarships you are qualified for
- Pay your tuition at Kwantlen
- Register online with a Canadian government office abroad: http://www.voyage.gc.ca/index-eng.asp
